619-342-8000Executive Assistant
Are you highly organized and self-motivated?
We are a fast‐paced trauma-informed law firm that represents employees who have faced discrimination, retaliation, sexual harassment, wrongful termination, and labor trafficking. We also represent survivors of sex trafficking and institutional sexual assault.
We need someone grounded, organized, and self-motivated and driven to complete tasks and projects effeciently and effectively.
The Executive Assistant at Haeggquist & Eck, LLP, works with the firm’s Managing Partner directly to keep her organized and on schedule, as well as to support broader firm initiatives and manage the Haeggquist & Eck, LLP’s San Diego office.
As Haeggquist & Eck’s go-to person, the Executive Assistant needs to be able to solve problems quickly and work cross-functionally with team members and external partners.
Salary: $65,000-$85,000
"*" indicates required fields
KEY RESPONSIBILITIES INCLUDE:
- Administrative Support and Project Management:
- Create detailed meeting minutes and manage action items and deadlines
- Manage multiple projects simultaneously and conduct research.
- Book travel for team members for case-related events, firm events, and conferences.
- Identify new software platforms to improve firm operations.
- Office Management:
- Order products, goods, and food to support daily office activities and events.
- Manage relationships with building management, housekeeping, and parking partners.
- Coordinate with external service providers to ensure quality standards.
- Prepare conference room for meetings and plan catering.
- Managing Partner Support:
- Work directly with Managing Partner on day-to-day office operations.
- Handle sensitive and confidential information with discretion.
- Act as strategic partner, aligned with Managing Partner's values and priorities.
- Anticipate needs proactively and stay ahead of tasks and initiatives.
- Identify new tools and workflows to increase efficiency.
- Find ways to prevent Managing Partner from becoming a bottleneck.
- Resourcefulness and Problem-Solving:
- Figure out tasks and problems independently using available resources.
- Make decisions that drive results.
- Take ownership of successes and failures with entrepreneurial mindset.
- Maintain strong sense of urgency and willingness to go the extra mile.
- Organization and Process Management:
- Create, audit, and maintain processes with attention to detail.
- Stay flexible and positive when plans change
- Plan in detail-oriented manner to improve overall efficiency.
- Communication and Collaboration:
- Foster effective communication with team members to ensure clarity and efficiency.
- Actively participate in team meetings, contributing insights and feedback.
- Demonstrate active listening and empathy to build rapport and trust
- Utilize technology effectively for virtual collaboration and document sharing.
- Professional Development:
- Maintain open-minded, student mentality focused on learning and growth.
- Set goals for career advancement and skill enhancement.
- Seek mentorship from attorneys and external experts.
QUALIFICATIONS
- Bachelor’s degree
- Identifies as an organized and detail-oriented person
- Self-motivated and solves problems independently
- Able to embrace challenges and handle feedback
- Advanced Excel experience is a plus
- Legal experience is a plus, not required.
About
Haeggquist & Eck
Our mission is to hold corporations accountable by empowering the people. No defendant is too large or powerful for us to tackle…just ask Donald Trump. We strive to achieve that mission through our commitment to the following values:
- Just do the right thing
- Uplift with Passion and Positivity
- Succeed Through Teamwork
- Take Ownership for our work
- Instill Excellence in all we do
- Care for our clients first
-
Evolve everyday, so we can always
say we’re better than yesterday
We believe in what we do. We strive to uphold our values daily in everything we do. If you’d like to be part of an inclusive, collaborative, and downright badass team, then we can’t wait to hear from you!
